Trilingual Executive Assistant (Italian, English, German)

Categoria: Financial Services
Luogo di lavoro: Milano e provincia

You will support the managing director of a family office operating in Milano, Munich, Luxembourg, and the U.S. You are a trusted individual, a manager with foresight, and an organized coordinator. We are looking for a hands-on, loyal person who works with precision, efficiency, and independence.

Your responsibilities will include the following tasks * Setting up and organizing efficient office management and a systematic filing system

* Implementing accounting and payroll systems in collaboration with an auditing firm

* Independent correspondence with business partners in German and English

* Preparation and follow-up for advisory board and supervisory board meetings: organizing meetings, including coordinating schedules for all participants, preparing agendas, and drafting minutes and summaries

* Close coordination with the assistant in Munich: schedule management, travel management

* Support with day-to-day operations (organizational and administrative)

* Independently taking on individual projects

Requisiti: Your Profile* High school diploma with completed business training and/or further training as an executive assistant* Several years of experience as an assistant in a comparable position with relevant references* Excellent communication skills and a confident command of written and spoken German; good English skills are expected* You are able to handle pressure, flexible, and highly motivated* You enjoy taking the initiative and handle stressful situations with composure* You are accustomed to conducting yourself professionally and have a high standard of quality* You have a structured approach to work and a knack for numbers